The Wallace Collection

Current Vacancies

Building Services Supervisor

Closing date for Applications: Sunday, March 6th, 2016

The museum has a vacancy for a Buildings and Services Supervisor which sits in the Building and Projects department.

The Building and Projects department administers the museum’s estate and facilitates and the provision of essential museum services. This role is a part-time role of 32 hrs p/w and is intended to work alongside the current Facilities Officer and report directly to the Head of Building and Projects.

There is an expectation that the Building Services Supervisor will have the skills to carry out minor repairs and redecoration and as part of the team the post will also hold communal responsibility for ensuring that the museum is well presented and safe for visitors and staff on a daily basis.

REMUNERATION AND WORKING HOURS

The starting salary will be for this 4 day a week post will be in the range of £20,800 pro rata and £22,400 dependant on experience (which is equivalent to a full time salary of £26,000 to £28,000 per annum).

In addition, the post holder will receive a pro-rated leave allowance of 28.5 days per year (consisting of 25 days paid annual leave, 8 statutory holidays and 2.4 days civil service privilege days per year).

For this post, the normal working week is a 4 days/ 32 hrs per week. The normal working day will be 8:00am to 4:00pm. However, some flexibility will be expected as the needs of the job dictate.

Deadline for applications:                     Sunday 6 March 2016 (midnight)

Interviews:                                           w/c 14 March 2016

If you have not heard from us 4 weeks after the closing date, please assume that your application has been unsuccessful on this occasion.

Please kindly ensure that you complete the Equal Opportunities Form and return it together with the Application Form in one email.

Required Documents
Full Job Description
Application Form
Equal Opportunities Form

Administrative Assistant (Part Time)

Closing date for Applications: Sunday, February 14th, 2016

The museum has a current vacancy for an Administrative Assistant to support the Director’s PA with a variety of tasks and ensure the smooth running of the Director’s Office as well as provide a friendly and welcoming face to external contacts.

The Administrative Assistant will also work closely with the Senior Management Team and with the Fundraising Department.

The position reports directly to the Director’s PA.

Key responsibilities:

  • Answering and directing calls and emails in a confident and professional manner
  • Greeting visitors
  • Managing outgoing and incoming post (Director’s Office and general TWC)
  • Assist with meeting planning and preparation (managing room bookings, sending out reminders externally and internally, overseeing printing and distribution of documents, setting up the room and arranging refreshments)
  • Ensure records on the internal contact database are kept up to date and collate contact lists when necessary
  • Ensure office stationery is replenished as and when needed
  • Assisting the Director’s PA with diary management (sending out reminders/confirmations for forthcoming meetings and regularly checking electronic and paper diaries are updated and match) and travel arrangements
  • Filing and scanning
  • Provide administrative support to the Finance and Operations Director to organise and prepare the Wallace Collection Foundation’s meetings
  • Attend the WCF meetings and take minutes
  • Provide cover for the Director’s PA in her absence
  • Other ad-hoc administrative duties 

REMUNERATION

For this post, the normal working week will be two days per week (16 hours) with some flexibility as to the pattern.  The normal working day is 9am to 5pm with a paid hour for lunch.

The salary for this post is £18,031 per annum FTE, and will be pro-rated to £7,213 for 16 hrs per week.

Deadline for applications:  Sun 14 Feb 2016(midnight)

Date of Interviews:  w/c Mon 22 Feb 2016

Please kindly ensure that you complete the Equal Opportunities Form and return it together with the Application Form in one email.

If you have not heard from us within 2 weeks of the closing date, please assume that your application has been unsuccessful on this occasion.

 

Required Documents
Full Job Description
Application Form
Equal Opportunities Form

Casual Gallery Team Member

Closing date for Applications: Wednesday, March 2nd, 2016

The museum is looking to offer temporary casual work to a limited number of people in the role of Casual Gallery Team Member.

Under the umbrella of the Public Engagement Department, Gallery Team Members are responsible for ensuring the security and safety of the museum’s collections, staff and visitors whilst at the same time providing a high level of visitor service.

NATURE OF ENGAGEMENT 

Work will be offered on an "ad hoc" basis.

Engagements will be offered on either an hourly or sessional basis.  Attendance at work will be as agreed beforehand with the museum.

Main Purpose of Job:

1.         The supervision of members of the public in their area of responsibility.

2.         To ensure that the public or contractors do not touch the exhibits.

3.         To protect the estate of The Wallace Collection, its building and furnishings, the collections housed therein and all other property authorised to be on collection premises or in the collection’s care.

REMUNERATION AND WORKING HOURS

The hourly rate for this role is £7.25 per hour. For work that falls on a statutory Bank Holiday the rate is £10 per hour.

As this employment is on a strictly casual basis, it is impractical to provide holiday entitlement in the normal way. In accordance with the advice of the Department for Business, Enterprise and Regulatory Reform, the museum therefore pays an additional 12.07% on top of the usual hourly pay rate for each hour worked. This fully recognises the Company’s annual holiday entitlement of 5.6 working weeks.

Please kindly ensure that you complete the Equal Opportunities Form and return it together with the Application Form in one email.

 

Required Documents
Full Job Description
Application Form
Equal Opportunities Form

School and Group Learning Co-ordinator

Closing date for Applications: Sunday, March 6th, 2016

Temporary FTC

The museum has a temp 6 month opportunity to cover a sabbatical period for a School and Group Learning Co-ordinator.

The School and Group Learning Co-ordinator manages all bookings for school programmes, private guided tours and unguided groups, manages the database for Education activities and bookings, performs day to day administrative tasks and is the key contact for the freelance educator and guide lecturing teams.  The postholder teaches on the schools programme and assists with other events as required.  They are essential for the smooth running of the department.

RESPONSIBILITIES

  • Bookings: Organising telephone, postal and email bookings for all school groups, private guided tours and self-guided tours, booking the Studio and other public spaces for school lunches and activities.
  • Administration: Dealing with enquiries from schools and other bodies and preparing and sending out confirmation for schools and guided tours.
  • Arranging facilitators: Organising freelance educators for school visits and organising guide lecturers for private tours. Assisting the Head of Education with   arranging training for guide lecturers and with guide recruitment. Booking life models for schools’ Life Drawing workshops.
  • Schools’ Programme: Assisting the Schools Education Officer with the programme e.g. the delivery, development and content of schools sessions and helping to maintain high standards within the programme.
  • Diary co-ordination: Producing weekly timetables using the Wallace Collection’s Access based database system.  Managing the database for the Education Department.
  • Publicity: Organising mail-outs of schools brochures and other material as the need arises.
  • Preparing for Education sessions: Preparing schools’ teaching resources and ensuring the Studio is stocked and in order for schools’ activities.
  • Finances: dealing with income from private guided tours and liaising with the Finance Department re. Education income.
  • Statistics: assisting the Head of Education with recording and reporting Education Department statistics.
  • Events: assisting with public programmes, especially those for Young People, and other projects as the need arises.

REMUNERATION AND WORKING HOURS

The salary for this permanent post is £20,535 per annum. In addition, the post-holder will receive 25 days paid leave plus 2.5 “privilege” days pro rata.

For this post, the normal working week is a five day week from Monday to Friday and the normal working day will be 9am to 5pm.  However, some flexibility will be expected as the need to do occasional evening and weekend duties will be required for which time off in lieu will be granted.

Closing date for applications:  6 March 2016 (midnight Sunday)

Interviews: 22 March 2016

If you haven't heard from us within 2 weeks of the closing date then please assume you have not been successful on this occasion.

Please kindly ensure that you complete the Equal Opportunities Form and return it together with the Application Form in one email

 

Required Documents
Full Job Description
Application Form
Equal Opportunities Form