The Wallace Collection

Current Vacancies

Corporate Membership and Events Administrator

Closing date for Applications: Tuesday, September 1st, 2015

The Corporate Membership and Events team is looking for a Corporate Membership and Events Administrator. The role holder is expected to manage the corporate membership and event related administrative requirements of the Corporate Membership and Events Team at the Wallace Collection. To support and facilitate the team to efficiently source, confirm and manage events, as well as support the recruitment and account handling of Corporate Members. The Events team is comprised of the Head of Corporate Membership & Events, two Corporate Membership & Events Officers and the Events and Corporate Membership Administrator.

  • Responsible for handling and coordination of effective response to initial client contact for event and corporate membership enquiries by telephone and e-mail. Ensuring this is efficiently communicated to the team.

  • To maintain and update all internal administration systems including the events diary and Outlook, as well as maintaining all related paper and electronic filing systems on behalf of the team.

  • Generation of appropriate client documentation, such as event staff requests, event and corporate membership confirmation, corporate membership and event agreements, security documentation and corporate membership and event invoice requests for approval by the appropriate member of the team before disseminating accordingly.

  • Collate relevant event details in a timely manner from the Corporate Membership and Events Team and communicate this information internally to other departments including, distribution of event schedules, creation and distribution of early morning tour schedules, event cancellation notifications, security and staff awareness documentation.

  • Updating of corporate membership and event related information on the Wallace Collection’s database, Panoptican, when required.

  • Arrangement of various group meetings, distribution of the agendas, papers and minutes as required.

  • Diary scheduling for all members of the team.

  • Conduct corporate membership and event related research for members of the team as required e.g. competitor analysis, client research.

  • Maintain useful timetables such as London’s exhibition and events schedule.

The salary for this post is £17,000 pro rata. In addition, the postholder will receive 25 days paid annual leave, 8 days statutory holiday (plus 2.5 ‘privilege’ days) pro rata, and membership of an occupational pension scheme.

Deadline for applications:   1 Sep 2015

Please ensure that you complete the Equal Opportunities Form and return it together with the Application Form in one email.

If you have not heard from us by the interview date, please assume that your application has been unsuccessful on this occasion.  

Required Documents
Full Job Description
Application Form
Equal Opportunities Form

Development Officer (Trusts and Foundations)

Closing date for Applications: Monday, September 7th, 2015

The Fundraising dept has a key vacancy open for a Development Officer (Trusts and Foundations). 

The roleholder will be expected to deliver the revenue and capital fundraising targets with the Director, Head of Fundraising, Development Officer (Benefactors and Legacy Giving) and with the voluntary assistance of the International Council. Funding is generated from individuals mainly through our high-level supporter scheme, Benefactors and on-site and on-line donations; charitable trusts and foundations and corporate sponsorships where applicable (corporate membership is managed by the Event’s team).  Supporter care and personal stewardship (i.e. events, lectures, and exclusive trips) play an important part of the position, especially as such activities generate further support.

Key Responsibilties:

  • To develop relationships with and apply to a wide-ranging group of charitable trusts and foundations.  This includes creating applications to trusts and foundations who may not have supported the Collection before; stewarding and maintaining our existing relationships; and writing detailed and engaging reports to the Collection’s current supporters.

  • To grow and manage the Wallace Collection Friends Scheme, which was launched in December 2014.

  • To expand the Collection’s corporate sponsorship programme, working closely with our Corporate Membership and Events Team to provide opportunities for corporate support in the Collection.

  • To develop the Collection’s donation box and low-level public giving programme.

  • To work with the Head of Fundraising and the Development Officer (Benefactors and Legacy Giving) in managing the Collection’s International Council, in close collaboration with the Chair, to recruit new patrons, donations and stage an annual fundraising gala event.

  • To communicate clearly and effectively, and to create good relationships with other departments at the Collection.

  • To deliver the revenue and endowment target working alongside the Head of Fundraising, who focuses on major gifts, with the assistance of the Development Officer (Benefactors and Legacy Giving).

The salary for this post will be in the range of £22,000 and £24,000 per annum depending on experience. In addition, the post holder will receive 25 days paid annual, plus 2.5 “privilege” days, membership of an occupational pension scheme an interest free season ticket loan (after six months’ service).

Deadline for applications:             Monday 7 September 2015 (9am)

Interviews will be held:                w/c 14 September 2015

Please kindly ensure that you complete the Equal Opportunities Form and return it together with the Application Form in one email.

If you have not heard from us by the 14 September, please assume that your application has been unsuccessful on this occasion.

Required Documents
Full Job Description
Application Form
Equal Opportunities Form