The Wallace Collection

Current Vacancies

Facilities Assistant

Closing date for Applications: Monday, May 25th, 2015

12 month fixed contract

The Wallace Collection is seeking a new part time Facilities Assistant to work alongside the Facilities Manager in the Buildings and Projects dept.


Building maintenance

  • To work with, induct and supervise external contractors on site in agreement with the Facilities Manager (FM) and the Head of Building & Projects.

  • Planned routine maintenance schedules and inspections in agreement with the FM and to follow these up with appropriate actions and reports.

  • General routine & reactive maintenance of building fabric, including minor joinery, painting & decorating and additional cleaning as required.

  • To assist the FM and Head of Buildings & Projects with input into project work and development.

  • To assist the FM in managing the waste & recycling and the cleaning contracts.

  • In agreement with the FM and Head of Buildings & Projects, to assist the conservation and curatorial teams with display maintenance and object moves.

    Facilities Services

  • To assist the Facilities Manager with the review of all service contract providers to ensure the needs of the Wallace Collection are met.

  • To ensure all office and staff welfare facilities are operating effectively, well-maintained and supplied and to help staff use them responsibly.

  • To be responsible for first line repairs/maintenance and supply of spares.

  • To provide general porterage duties including receiving and distributing post and deliveries.

  • With the Facilities Manager inspect and maintain all storage areas to ensure they are organised, accessible and safe.

    Health & Safety

  • To aid the FM with promotion of Health & Safety best practice.

  • To report and help to resolve any Health and safety risks promptly.

  • To carry out and assist the FM with regular health and safety inspections of the building and its services and report any health & safety risks promptly.


  • To provide a timely response to all facilities requests.

  • To assist with adequate record management of facilities requests and look to improve systems and processes.

  • To ensure all work, deliveries and site visits are communicated to the Facilities and Security teams, in a timely and appropriate manner.

  • To work effectively with the whole collection and develop key relationships with Wallace staff, clients and contractors.

If you have not heard from us by the interview date, please assume that your application has been unsuccessful on this occasion.     

Closing date for completed applications: Monday 25 May 2015.

Required Documents
Full Job Description
Application Form
Equal Opportunities Form

Gallery Team Supervisor

Closing date for Applications: Monday, May 25th, 2015

The Gallery Team Supervisor is a member of the first-line management team within the Public Engagement Department responsible for assisting the Gallery Team Manager in the execution of their responsibilities in the day to day running of the museum. The Gallery Team is primarily responsible for providing a high level of visitor service whilst at the same time safeguarding the Collection and the building.

Some of the main responsibilities for this role include:

  • Support the Gallery Team Manager in compiling the daily and weekly rotas for Gallery Team duties.
  • Issue offers for overtime and compile the rotas for events.
  • In co-ordination with the Gallery Team Manager, agree record and monitor annual leave requests and absences levels.
  • Maintain monthly records of all hours worked by the Gallery Team for overtime purposes.
  • Monitor the performance standards of Gallery Team Members, supplying the Gallery Team Manager with performance feedback.
  • Report to line manager any serious incidents of misconduct.
  • Compile, present and conduct (with support from the Gallery Team Manager and Personnel Manager) the Gallery Team annual appraisals as directed and agreed with the Gallery Team Manager.
  • Support the Team Managers to organise and undertake induction programmes when new staff are appointed and to organise and present appropriate training for the Gallery Team.
  • Patrol the galleries and building ensuring compliance with standards and instructions.
  • Maintain full and necessary records in regard to all aspects of the position.
  • To cover the duties of and deputise for the Gallery Team Manager in their absence.. Such cover will not attract additional pay, except in cases of protracted absence (more than 28 days), and only then where the full range of Team Manager duties are undertaken.
  • To take upon other reasonable duties assigned by the Gallery Team Manager or the Director of Public Engagement

The starting salary for this post will be £20,985 per annum. In addition, the post holder will receive 34 days annual leave (including Bank Holidays)and an interest free season ticket loan (after six months’ service).

Deadline for applications: Monday 25 May 2015

Interviews:        Friday 29 May 2015

If you haven't heard from us within 2 weeks of the closing date then please assume you have not been successful on this occasion.

Required Documents
Full Job Description
Application Form
Equal Opportunities Form