The Wallace Collection

Current Vacancies

Corporate Membership and Events Administrator

Closing date for Applications: Monday, August 24th, 2015

The role holder is expected to manage the corporate membership and event related administrative requirements of the Corporate Membership and Events Team at the Wallace Collection. To support and facilitate the team to efficiently source, confirm and manage events, as well as support the recruitment and account handling of Corporate Members. The Events team is comprised of the Head of Corporate Membership & Events, two Corporate Membership & Events Officers and the Events and Corporate Membership Administrator.

  • Responsible for handling and coordination of effective response to initial client contact for event and corporate membership enquiries by telephone and e-mail. Ensuring this is efficiently communicated to the team.

  • To maintain and update all internal administration systems including the events diary and Outlook, as well as maintaining all related paper and electronic filing systems on behalf of the team.

  • Generation of appropriate client documentation, such as event staff requests, event and corporate membership confirmation, corporate membership and event agreements, security documentation and corporate membership and event invoice requests for approval by the appropriate member of the team before disseminating accordingly.

  • Collate relevant event details in a timely manner from the Corporate Membership and Events Team and communicate this information internally to other departments including, distribution of event schedules, creation and distribution of early morning tour schedules, event cancellation notifications, security and staff awareness documentation.

  • Updating of corporate membership and event related information on the Wallace Collection’s database, Panoptican, when required.

  • Arrangement of various group meetings, distribution of the agendas, papers and minutes as required.

  • Diary scheduling for all members of the team.

  • Conduct corporate membership and event related research for members of the team as required e.g. competitor analysis, client research.

  • Maintain useful timetables such as London’s exhibition and events schedule.

The salary for this post is £17,000 pro rata. In addition, the postholder will receive 25 days paid annual leave, 8 days statutory holiday (plus 2.5 ‘privilege’ days) pro rata, and membership of an occupational pension scheme.

Deadline for applications:   9am Monday 24 Aug 2015

Please ensure that you complete the Equal Opportunities Form and return it together with the Application Form in one email.

If you have not heard from us by the interview date, please assume that your application has been unsuccessful on this occasion.  

Required Documents
Full Job Description
Application Form
Equal Opportunities Form

Library Assistant

Closing date for Applications: Sunday, August 9th, 2015

The Library Assistant (Cataloguing) will assist the Library Cataloguer in the retrospective cataloguing of the Library’s collection, downloading and creating original catalogue records or improving existing records. The role is a vital one in helping to ensure that curators and other users of the Library have the easiest possible access to the Library’s holdings, thereby ensuring that the Library provides excellent support to the curators and helps maintain the Museum’s status as a centre of academic excellence. 

There are around 12,000 volumes to be retrospectively catalogued. In addition to this main responsibility, the Library Assistant (Cataloguing) will, with the Librarian and the Library Cataloguer, be responsible for the general upkeep of the library to ensure it meets the standards expected of a first-class specialist library.

RESPONSIBILITIES

  • Assist in the retrospective cataloguing of the library collections observing relevant standards and procedures

  • Improve existing catalogue records

  • Assist in the reorganisation of catalogued sections to ensure the maximisation of current available space

  • With the Librarian and the Library Cataloguer, oversee the day to day running of the library, ensuring that the library is kept tidy and in good order

  • Assist in the provision of reader services for the Curatorial Department, external researchers, students and members of the general public, sharing monitoring duties with the Librarian and the Library Cataloguer during Library and Archive opening hours (Tuesday to Friday, 10am – 5pm)

  • Contribute to the Collections Services part of the quarterly Trustees’ Reports and three-yearly Corporate Plan

  • Assist with occasional special events (e.g. Careers Open Day)

Please see the job description for full details of the role requirements.

The starting salary for this post will be £20,000 per annum. In addition, the postholder will receive 25 days paid annual leave (plus 2.5 “privilege” days), membership of a “non-contributory” pension scheme and an interest free season ticket loan (after six months’ service).

Please ensure that you complete the Equal Opportunities Form and return it together with the Application Form in one email.

If you have not heard from us by the interview date, please assume that your application has been unsuccessful on this occasion.  

Required Documents
Full Job Description
Application Form
Equal Opportunities Form